“Consumer” means any person acting for purposes other than their trade, business or profession.
“Service(s)” means the supply of services by InfoTrack to you including but not limited to property searches, reports and photographs, company searches, trade marks and domain names searches and other searches from time to time and includes our instructions to a Supplier, on your behalf and the dissemination of the information subsequently provided by the Suppliers.
“Supplier” means any organisation or third party who provides data or information of any form to InfoTrack for the purposes of providing the Services.
1. The types of personal information we collect
The type of information we may collect and hold includes (but is not limited to) personal information you may give us when you place an order via Our Website (or other Ordering Methods) or contact our customer service team, or otherwise interact with us and provide personal data about:
Personal information that you give us may consist of names, addresses, contact details, occupations and other information and generally will include:
You are not obliged to provide personal information to InfoTrack, however in many cases, if personal information we request is not provided, we may not be able to supply the relevant product or service that you have requested from us.
2. How personal information is collected and held by us
We collect the personal information you provide when you:
When you visit Our Website, we may collect any or all of the following technical data:
3. How InfoTrack protects personal data
InfoTrack employ a variety of physical and technical measures to keep personal data safe to prevent unauthorised access to, use or disclosure of it. Electronic data and databases are stored on secure computer systems and we control who has access to them (using both physical and electronic means). Our staff receive data protection training and we have a set of detailed data protection policies and procedures which personnel are required to follow when handling personal data.
We store personal information in computer storage facilities, paper-based files and other records. We take steps to protect the personal information against loss, unauthorised access, use modification or disclosure, and against other misuse. These steps include password protection and access privileges for accessing our IT system, encryption of data stored and physical access restrictions to paper files. Some of these services, such as hosting our computer file servers, are provided by third parties in the UK and we endeavour to ensure that they also have adequate privacy safeguards in place through the use of contractual measures to protect personal information and data.
Because transmission of information over the internet is often insecure we do not accept responsibility for the security of information you send to or receive from us over the internet, or for any unauthorised access or use of that information by others over the internet.
4. The purposes for which we collect, use and disclose personal information
For the purposes connected with providing our products and services to you, we may share your data with third parties but we will not use or share your personal information for any other purpose without first obtaining your consent, unless required by law.
In any event we will only use your personal data for the purposes for which it is collected, or purposes which are very similar.
to set up your account with us, which (where you are a Consumer) may include confirming your identity and obtaining a credit or reference check from a third party;
We may disclose your personal information (or the personal information of third parties that you may provide to us) to third party service providers who assist us in providing the services you request, including public authorities and providers of information services.
We may also disclose your personal information to third parties who work with us in our business to promote, market or improve the services that we provide, including:
We may also combine your personal information with information available from other sources, including the entities mentioned above, to help us provide better services to you.
We may share your personal information within the InfoTrack Group of Companies, including InfoTrack, STL Group Limited, and Perfect Portal (UK) Limited in connection with the fulfilment of the contract between us only.
You can withdraw your consent at any time to our processing of your personal data for any purpose at any time, by contacting us by email or at the postal address set out in paragraph 8.
Where you are a Supplier, and as an existing customer, we may wish to send you details regarding:
We may contact you inviting you to opt-in to receiving this information. This means that you will be given the choice as to whether you want to receive these messages and will be able to select how you want to receive them (email, telephone or post).
You may opt-out of receiving direct marketing or the disclosure your personal information for the purpose of direct marketing by:
The information we hold is never used for marketing purposes and is never marketed, rented or sold to any third parties.
6. Where we store your personal information
The data that we collect from you will be transferred, stored and processed using Amazon Web Servers (AWS) which are held at a destination within the European Economic Area (“EEA”). AWS servers offer the highest level of security and are ISO 27001 compliant. If we transfer any data outside the EEA we will take steps to make sure adequate levels of privacy protection, in line with UK Data Protection legislation, are in place.
The data we collect will be stored and kept for as long as is necessary.
If you wish to opt out of communications from us or withdraw your consent, your data will be deleted without undue delay. We continually review the personal data we hold and delete what is no longer required.
7. How you can access your personal information
We want to ensure you remain in control of your personal data. Part of this is making sure you understand your legal rights which are as follows:
If you would like further information on your rights or you wish to exercise them please write to us at DPO@infotrack.co.uk or InfoTrack Limited, Level 11, 91 Waterloo Road, London SE1 8RT.
Please bear in mind that there are exceptions to the rights above and, though we will always try to respond to your satisfaction, there may be situations where we are unable to do so. If you are not happy with our response, or you believe that your data protection or privacy rights have been infringed, you should contact the UK Information Commissioner’s Office, which oversees data protection compliance in the UK. Details of how to do this can be found at www.ico.org.uk
8. How to contact us or make a complaint
Lloyd Smith – InfoTrack Data Privacy Officer DPO@infotrack.co.uk
Writing to us at: InfoTrack Limited, Level 11, 91 Waterloo Road, London SE1 8RT.
We will acknowledge and investigate any complaint about the way we manage personal information as soon as practicable. We will take reasonable steps to remedy any failure to comply with our privacy obligations.
We are not responsible for the privacy policies or privacy practices of the organisations we provide links to from Our website. We suggest that you check the privacy policies and practices of those organisations.
A 'cookie' is a piece of information that allows the server to identify and interact more effectively with your computer. The cookie assists us in identifying what our users find interesting on Our website.
When you use Our website we allocate you a unique identification number (cookie). A cookie will be allocated each time you use Our website. The cookie does not identify you as a user in our data collection process. It does identify your Internet Server Provider.